Letter & RTI Templates

            To,
The Public Information Officer (PIO),
Planning / Group Housing Department,
[Greater Noida / Noida / Yamuna Expressway] Industrial Development Authority,
Gautam Buddh Nagar, Uttar Pradesh.

Subject: Request for Information under Section 6(1) of the Right to Information Act, 2005.

Sir / Madam,
I am a bona fide apartment owner/allottee in the group housing project known as [Project/Society Name], located at [Plot No., Sector Name, City], developed by [Builder/Promoter Name].

Kindly provide certified copies of the following information/documents under the RTI Act, 2005:

1. A certified true copy of the Deed of Declaration (DoD / Form A and Form B) submitted by the promoter under Section 4 of the UP Apartment Act, 2010.
2. Certified copies of the sanctioned architectural layout plans and approved floor plans showing demarcated common areas and facilities.
3. Details and certified copies of the Occupancy Certificate (OC) / Completion Certificate (CC) issued for the project (tower-wise breakdown).
4. Status of any revisions or amendments submitted by the promoter to the sanctioned layout plan since original approval.

I have deposited the requisite application fee of Rs. 10/- via [Postal Order No. / Demand Draft / Online Receipt No.] dated [Date].

Applicant Details:
Name: [Your Full Name]
Flat No. / Tower: [Flat & Tower Number]
Address: [Full Postal Address]
Mobile / Email: [Phone & Email Address]
Signature: _______________
          

            NOTICE OF GENERAL BODY MEETING (GBM)
FOR CONSTITUTION OF ASSOCIATION OF APARTMENT OWNERS (AOA)
PROJECT: [Society Name, Sector, Gautam Buddh Nagar]

Date: [Notice Issue Date]

Dear Apartment Owners,

Notice is hereby formally given to all apartment owners/allottees of [Society Name] that the Inaugural General Body Meeting (GBM) will be held as per the provisions of the UP Apartment (Promotion of Construction, Ownership & Maintenance) Act, 2010 and UP Model Bye-laws on:

Day & Date: [e.g., Sunday, 15th November 2026]
Time: 10:00 AM IST
Venue: [Community Hall / Central Lawn / Designated Meeting Venue, Society Name]

AGENDA OF THE MEETING:
1. Welcome address and verification of apartment owner attendance (Quorum check).
2. Resolution to formally constitute the Association of Apartment Owners (AOA) for [Society Name].
3. Formal adoption of the Model Bye-laws as notified under the UP Apartment Act, 2010.
4. Authorization to the Founding Committee / Ad-hoc Board to submit documents to the Deputy Registrar of Societies, Meerut/Noida.
5. Discussion on physical & financial handover requirements from the promoter (Sinking fund, IFMS, Maintenance audit).
6. Any other matter with the permission of the Chair.

Note:
- All owners are requested to carry their allotment letter / possession slip / registry copy for identification.
- As per legal precedent, valid quorum requires participation of apartment owners representing the prescribed statutory proportion.

Issued by the Interim Resident Organizing Committee:
1. [Name & Flat No.]
2. [Name & Flat No.]
3. [Name & Flat No.]
          

            To,
The Board of Directors / Managing Director,
[Builder / Developer Name],
[Registered Company Office Address].

SUBJECT: FORMAL DEMAND NOTICE FOR STATUTORY HANDOVER OF COMMON AREAS, MAINTENANCE FUNDS & RECORDS UNDER UP APARTMENT ACT 2010.

Sir / Madam,
This notice is issued on behalf of the registered Association of Apartment Owners of [Society Name], registered under the Societies Registration Act, 1860 (Registration No: [Registration Number] dated [Date]).

WHEREAS, under Section 14 of the UP Apartment Act, 2010 and the registered Bye-laws, the promoter is statutorily obligated to transfer the management, maintenance, and common assets to the elected Association.

YOU ARE HEREBY CALLED UPON to initiate and complete the formal handover within 30 days of receipt of this notice, specifically:

1. FINANCIAL HANDOVER:
   a) Transfer of total Interest-Free Maintenance Security (IFMS) along with bank reconciliation statements.
   b) Transfer of total Sinking Fund corpus collected from owners along with accrued interest.
   c) Handover of audited income & expenditure statements for maintenance operations for the preceding 3 financial years.

2. AS-BUILT DRAWINGS & TECHNICAL RECORDS:
   a) Certified as-built MEP (Mechanical, Electrical, Plumbing), Fire Fighting, and Structural architectural drawings.
   b) OEM warranties, manuals, AMC contracts, and lift inspection certificates.
   c) Valid Fire NOC, Electrical Substation inspection clearances, and STP operational manuals.

3. PHYSICAL CONTROL:
   Handover of keys and access to society maintenance rooms, control rooms, club facilities, and security booths.

Failure to comply within 30 days will compel the Association to initiate statutory proceedings before the Competent Authority (GNIDA/Noida), UP-RERA, and appropriate judicial forums at your cost and consequence.

For and on behalf of Association of Apartment Owners [Society Name],

[President / Secretary Signature]
Name: ______________________
Registration No: ____________